Position: Team Administrator
Description:
A GYSA Team Administrator is responsible for the communication and administrative
needs of the team. They do this through a supportive/partnership role with the Coach
and Assistant Coach.
Responsibilities:
- Keeps the files of the
forms required for players for the team
- Collects any outstanding
items not collected at time of registration
- Hands out and collects
the Employment/Volunteer Disclosure Statements to the coach and any other adult
that works with the players on the team.
- Hands out any fundraising
information to the families and collects the information to return to the GYSA Treasurer
or event organizer.
- Collects photographs from
the parents during the season. These will be shared with all families at the year
end celebration at the year end celebration.
- Handles communications
to team from the coaching staff but also distributes (cascades) information from
the GYSA Board to parents to keep them updated on club news.
- Handles all tournament
administration. (reminder: tournament fees are not included in GYSA registration
fees. These fees must be collected separately by the team admin)
(6/7/2006)
Team Admin Communication
The Team Administrator is responsible for communicating
any and all information that the Coaches need him/her to communicate to families.
Set up an email distribution list with all families
that are on the team. Great way to make sure everyone is on board. (keep in mind
not all have email but most do)
Set up a telephone chain for families to notify
each other if practice/games are canelled or changed.
The Team Administrator will hand out fund raising
information as supplied by the Board. He/she will follow up with families to ensure
timely return of fund raising materials/money to the coordinator. (this event is
determined yearly and may vary year to year).
Team Pictures
The Team Administrator is responsible for assigning
one parent on the team to collect photos taken of the players/team during the season.
We want all teams recognized at the year end
celebration. Each team will take part in the slideshow at the celebration. Each
team will be responsible for providing photos to the year end coordinator.
Photos should be forwarded NO later than November 1st of any given
season.
This is great opportunity for both parents and
players to view the photos and remember their soccer season. Have fun with it!!!
